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Section II. Series I - Administrative Records,
1830s-1997 + [n.d.].
The administrative records of the collection, consisting
of approximately 40 linear feet of material, contain information
related to the general operation of the Institute from its
inception and throughout its history. They include broad information,
such as yearly reports about the successes and challenges
the institution faced, as well as minutia, including record
books detailing employee wages and even meteorological information
on the Philadelphia area in the 1840s. Clearly, the scope
of this series is quite broad.
The administrative records of the collection are divided
into thirteen subseries to facilitate access. These subseries
include:
Subseries A: Operational Reports,
1843-1994
(Board of Managers' records and general reports) - Mainly
annual reports, and monthly reports handwritten by Thomas
Story Kirkbride. This subseries provides the most comprehensive
information pertaining to the operation of the Institute.
Subseries B: Managers' Records,
1841-1981
Minutes of Manager's meetings, detailing the monthly operations
of the institution, as well as the meeting minutes of specific
Board committees.
Subseries C: Construction/ Building
Maintenance, 1835-1976 + [n.d.]
Details the efforts and specific details surrounding the growth
and evolution of the institution's physical premises. Many
of the records document the construction of the North Building.
Subseries D: Financial/ Steward's
Records, 1839-1977 + [n.d.]
Specific financial records concerning funding, expenditures,
budgets, etc. The Steward's record books include information
specific to patient accounts, including names in some instances.
These records also offer statistics about activities on the
patient wards.
Subseries E: Employee Information/Personnel,
1841-1996 + [n.d.]
Contains both personnel files for medical staff members, and
general information pertaining to employee policies and employment
regulations.
Subseries F: Patient Care Information,
1836-1979 + [n.d.]
Contains no specific patient information, only general information
on the care of patients at the Institute. Includes information
about various treatment options that were available to patients,
for example, adolescent treatment programs, and alcohol and
drug treatment.
Subseries G: Committees and
Groups, 1956-1983
Details the activities of many committees and groups which
operated within the Pennsylvania Hospital for the Insane.
Subseries H: Medical Library
Records, 1946-1996 + [n.d.]
Details the history and general operation of the Hospital's
Medical Library, from inventories to correspondence.
Subseries I: Event Coordination,
(1959-1976), 1991
Includes information on the coordination of several events
sponsored by the Institute, including the Strecker Award Ceremony
and Lecture.
Subseries J: Legal Affairs, 1854-1965, Box 114
Consists of information pertaining to legal cases affecting
the Institute or the field of psychiatry.
Subseries K: Research, 1939-1978, Box 115
Contains information on research projects conducted at the
Institute, or by Institute affiliated staff members.
Subseries L: Institutional Memorabilia, 1836-1983 + [n.d.],
Boxes 116-117
Brochures, Mementos, Newsclippings, etc. celebrating the existence
of the Institute.
Subseries M: General Information,
1833-1992 + [n.d.]Meteorological records, visitors'
registers, general correspondence, and information about other
asylums.
Of all the series in the Institute Collection, the Administrative
records provide the broadest and most comprehensive information
pertaining to the facility and its functional purpose. Though
the dates of the series are inclusive from the 1830s to 1997,
there is only a smattering of records from the 1910s to the
1950s. It is unclear why this gap exists, or where the materials
may exist, if they still do.
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