Funding Note
In 1965, Pennsylvania Hospital received its first grant from
the American
Philosophical Society to organize and microfilm the first
one hundred years of the archives.
In 1974, the National
Library of Medicine granted the Pennsylvania Hospital
funding to inventory the Historic Library and to organize
the second hundred years of the archives. These records reflect
the growth of the Hospital, the increased specialization of
medical care and the merger of small hospitals with this institution.
The records also reflect the development of institutional
mental health care in a separate physical facility.
In 1976, the National Library of Medicine awarded the Hospital
another grant to re-catalog the historic medical library and
to complete the organization and microfilming of the second
hundred years of archives.
Note on Restricted Access
Not all materials in the collection are publicly accessible
or reproducible. The physical condition of an item, copyright
issues, donor restrictions, and Federal or State regulations
will determine restrictions on access and reproductions.
According to the Hospital Insurance Portability & Accountability
Act (HIPAA), effective April 14th, 2003, Hospital employees
are not permitted to provide access to identifying information
of any patient - past, present, or future. As a result, access
to, or reproductions of, any images in which patients appear,
cannot be granted, unless the patients' faces are blurred
so as to be unrecognizable.
State law 50 P.S. 7111 prohibits the use of all patient
mental health records.
The Pennsylvania Hospital closes non-mental health patient
records for 100 years. Records older than 100 years are open
for researchers to view. All non-patient related material
is closed for 75 years from its creation. Certain restrictions
might still apply on specific records.
Requests for Reproductions and Publishing/ Use Rights
When deemed appropriate, and when not restricted by federal
or donor regulations, the Archivist may grant one-time, non-exclusive
rights to publish hospital-owned images. Reproduction costs,
Service charges, and Publication/ use fees may apply.
All requests for image reproductions must be in writing and
should be delivered to the Hospital Archivist at least three
weeks prior to the date the image is needed. Please request
to view the "Details of Image Reproduction Services"
information page and the "Image Services Fee Schedule"
for additional information regarding image reproductions.
The copyright law of the United States (Title 17, United
States Code) governs the making of photocopies and other reproductions
of copyrighted material. Under certain conditions specified
in the law, libraries and archives are authorized to furnish
a photocopy or other reproduction. One of the specified conditions
is that the photocopy or other reproduction is not to be "used
for any purpose other than private study, scholarship or research."
If a user makes a request for, or later uses, a photocopy
or reproduction for purposes in excess of "fair use,"
that user may be liable for copyright infringement. This institution
reserves the right to refuse to accept a copying order if,
in its judgment, fulfillment of the order would involve violation
of copyright law.
Reproductions of materials in the Historic Collections of
Pennsylvania Hospital are provided as a service to expedite
research and lessen wear on image/ documents, and are made
solely for the personal use of the individual researcher requesting
them. Reproductions may not be transferred to another individual
or organization, deposited at another institution, or reduplicated
without prior permission of the Pennsylvania Hospital. Duplication
by the Hospital in no way transfers either the copyright or
the property right. Similarly, duplication by the Hospital
does not constitute permission to publish, or to display materials,
without the express written consent of the Pennsylvania Hospital
Archivist via a signed Permission to Publish and/or Exhibit
Materials form, and the payment of use fees where applicable.
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