Treasurer--Finance,
1751-1971.
Subseries A: Accounts Payable (Boxes 1-5, 11)
This subseries consists of receipted bills for major hospital
expenses, wages of hospital employees, costs associated with
the administration of loans, and records of payments on loans.
Oversize materials are housed separately.
Subseries B: Accounts Receivable (Box 5)
In addition to receiving payments on loans and overdue balances
on patient accounts, the Treasurer also handled dividends
gained on stocks. This subseries offers a sampling of these
activities.
Subseries C: Balance Sheets (Boxes 6, 6.1, 11)
This subseries is made up primarily of accounting worksheets
that illustrate the state of the Hospital’s funds as
handled by a particular Treasurer. In some cases, the worksheets
summarize the receipts and payments made by the Steward. Because
the Treasurer was ultimately responsible for all of the Hospital’s
accounts, the records of the Steward were necessary for accurate
reporting. Oversize materials are housed separately.
Subseries D: Bankrupt Estates (Box 6)
The colonial legislature funded the Pennsylvania Hospital
in a number of innovative ways, one of which was the designation
of unclaimed dividends from bankrupts’ estates to a
special fund benefiting the Hospital. This subseries contains
summary statements of these funds.
Subseries E: Bonds (Box 7)
Many of the bonds in this subseries are between the Contributors
to Pennsylvania Hospital and the Hospital’s Treasurers.
There are also bonds between individuals for mortgages that
were transferred to the Hospital.
Subseries F: Capital Stock (Boxes 7, 11, flat
files)
This subseries documents the fluctuations in funds maintaining
the hospital’s infrastructure, which were invested in
stocks and real estate. The majority of documents are summaries
of investments, providing little detail about any particular
entry. For more detailed information, consult the Cash Books/Daybooks/Ledgers,
Correspondence, and Estates and Trusts subseries. Oversize
materials are housed separately.
Subseries G: Cash Books/Daybooks/Ledgers
(Boxes 12-25)
The Cash/Day Books contain information on salaries paid,
money designated for expenses of each branch of the Hospital,
loans, shares in companies, bonds, ground rents, contributions
received, insurance, board of patients, capital stock, and
mortgages.
The Ledgers give the details of particular accounts (i.e.,
payments with dates, as well as who made the payment), mostly
in the case of mortgages, bonds, and ground rents.
Subseries H: Contributions (Boxes 7-8)
This subseries contains records of fundraising efforts,
lists of contributors, contribution certificates, as well
as a small amount of correspondence included with contributions.
In addition to these general records, there are a group of
small leather-bound notebooks that were used to document subscriptions
collected by individuals during a fundraising campaign in
1867. The following individuals collected money for the Hospital’s
1867 Appeal: Jacob P. Jones, Joseph C. Turnpenny, William
Biddle, M.L. Dawson, Charles Ellis, H.C. Lea, H.C. Gibson,
Benjamin Marshall, Edward S. Buckley, Samuel Welsh, Samuel
R. Shipley, and F.G. Smith. Two of the books have no name
to identify the collector. Inside the cover of each book is
a list of other persons authorized to collect money for the
Appeal.
Subseries I: Correspondence (Boxes 9-11)
Dealing specifically with loans managed by the Hospital,
much of the correspondence references transactions that took
place through either the Loan Office or the Pennsylvania Land
Company. It is especially evident in this subseries how intertwined
the finance and real estate functions of the Treasurer were.
Oversize materials are housed separately.
Subseries J: Estates and Trusts (Boxes
25.1, 25.2, 26-55)
Encompassing a wide range of legacies received by the Hospital,
this subseries is one of the most comprehensive and complete
aspects of the collection. Unlike the bulk of the financial
records, the Estates and Trusts files carry through into the
1970s. These files detail investments, legal issues related
to specific estates, and correspondence between executors
and the Hospital Managers. Included in this subseries are
wills and records of Orphan’s Court rulings in some
cases.
Subseries K: Loan Office of 1773 (Boxes 11, 56)
This subseries consists of papers generated when Pennsylvania
Hospital Managers were made trustees of the State Loan Office,
from 1793-1806. Most of the loans the Office administered
were for the cost of mortgages. There were officers across
the state who collected on delinquent accounts or seized property
in the case of longstanding unpaid debts. Many of the records
in this subseries are listed by county. Oversize materials
are housed separately.
Subseries L: Minutes (Box 57, 59-60)
This subseries is relatively small, consisting mainly of
two bound volumes of Contributors’ and Real Estate committee
minutes. Also included are extracts of Managers’ minutes
related to purchases of land and other financial matters.
Once again, there is a fair amount of overlap between the
finance and real estate responsibilities of the Treasurer.
Subseries M: PA Land Company (Box 57)
These papers offer an account of monies granted by the British
Parliament to the Hospital, which were vested in the Pennsylvania
Land Company in London. The acquisition and transfer of these
funds were facilitated by John Fothergill and David Barclay
over the course of twenty years. The majority of material
detailing the activities of the Loan Office is grouped with
Correspondence.
Subseries N: Power of Attorney (Box 57)
This subseries consists entirely of Power of Attorney documents,
most of which authorize the Hospital’s Treasurers to
act on behalf of the Contributors.
Subseries O: Receipts (Boxes 58, 61)
This is another small subseries, the bulk of which is made
up of books of check stubs.
Subseries P: Reports (Boxes 58, 61)
The majority of this subseries are miscellaneous committee
reports, with most committees only being represented by one
report. There is no historical continuity. The most interesting
item in this subseries is the Summary of Fiscal History, which
presents a picture of the first one hundred years of the Hospital’s
financial decisions, primarily using a series of tables that
graphically represent the Hospital’s gains and losses.
Back to Section I, Series
2
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